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Jean   Murray

Where to Get W-2 Forms - FAST!

By January 18, 2012

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January 31 is less than a week away - that's the last day for giving employees their W-2 forms summarizing their earnings, withholding, and deductions for 2010.  Did you forget?

If you need 2010 W-2 forms, FAST, here are some places to get them:

  • An office supply store. Staples, and Office Max both have all the forms you need - online.  Office supply stores may also have forms available in the store.
  • Your local CPA. If you don't have one, it might be time to find a good CPA to help you with business taxes.
  • Your tax software. If you buy TurboTax Home & Business, for example, the software includes a section with  payroll tax reports (W-2s and 1099s) and the transmittal forms (W-3s and 1096s). (I don't know if H&R Block's At Home Premier or TaxAct Deluxe have these forms.)
  • From the IRS. You might still have time to order a CD of tax forms from the IRS's National Technical Information Service at www.irs.gov/cdorders or call 1-877-233-6767.  The CD is $30 (plus handling, if you order by phone).

Where You CANNOT Get W-2 Forms!

You cannot download W-2 forms from the IRS or elsewhere on the Internet.  Copy A of the W-2 form is in a specific color of red ink and cannot be duplicated.  You must file the specific IRS form of Copy A with the Social Security Administration (this is the copy you keep and file with Social Security at the end of February).

More on Form W-2 for 2011 including changes to the form and a step-by-step explanation of how to complete Form W-2.

January 25, 2013 at 4:42 pm
(1) Mark Krikava says:

I can use the on-line version of the W-2 for the employee copy, correct?

My understanding is the “red” SSA and IRS versions aren’t due until February, so there’s still time to order them from the IRS?

March 7, 2013 at 8:15 pm
(2) Kayla Hale says:

I never received my w 2.

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