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Where to Get W-2 Forms - FAST!


January 31 is the last day for giving employees their W-2 forms summarizing their earnings, withholding, and deductions for the past calendar year.  Did you forget?

If you need W-2 forms, FAST, here are some places to get them:

  • An office supply store. Staples, and Office Max both have all the forms you need - online.  Office supply stores may also have forms available in the store.
  • Your local CPA. If you don't have one, it might be time to find a good CPA to help you with business taxes.
  • Your tax software. If you buy TurboTax Home & Business, for example, the software includes a section with  payroll tax reports (W-2s and 1099s) and the transmittal forms (W-3s and 1096s). (I don't know if H&R Block's At Home Premier or TaxAct Deluxe have these forms.)
  • From the IRS. You might still have time to order tax forms from the IRS's National Technical Information Service or call 1-877-233-6767.  

Where You CANNOT Get W-2 Forms!

You cannot download W-2 forms from the IRS or elsewhere on the Internet.  Copy A of the W-2 form is in a specific color of red ink and cannot be duplicated.  You must file the specific IRS form of Copy A with the Social Security Administration (this is the copy you keep and file with Social Security at the end of February).





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