Hiring Paperwork
What paperwork do I need to have new employees fill out? Here is the list:
- W-4 Form
The W-4 form must be filled out by all U.S. employees, so that the employer knows how much to withhold from the employee's paycheck for federal income taxes. The W-4 form includes:
- Marital Status
- Number of allowances
- Additional deduction amounts
- Marital Status
- Employment Application
Every new employee should fill out an employment application, even if this person has given you a Curriculum Vitae or Resume. The application form should be approved by your attorney and should contain a statement that the person is providing accurate information. Be careful about using 'stock' forms from an office supply company.
- I-9 Form
The I-9 form provides documentation that new hires are authorized to work in the U.S. All new hires must fill out this form and provide appropriate documentation of (1) identity and (2) employment eligibility. The new employee attests that he/she is legally eligible to work in the U.S. and that the documents are valid. You must examine the documents and attest to your belief that they are valid. The person must provide either (1)a document establishing both identity and eligibility, like a passport or permanent resident ("green"") cared, or (2) one document establishing identity (a driver's license, for example) and another establishing employment eligibility (a Social Security card). All of the information is explained in the I-9 document.
- State and Local Tax Documents
You will need to check with your state department of revenue to find your state's W-4 form (if your state has income tax)and go to the county and city to see if they have additional income taxes that must be withheld and paid.
