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Where Do I Find Forms for New Hires?

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Question: Where Do I Find Forms for New Hires?
Employers are required to have all new hires complete specific paperwork before the first paycheck. This article details where you can find these forms.
Answer:

Form W-4
Form W-4 is completed by employees and is used to determine the amount of employee withholding for federal income taxes. Employees can change the amount of withholding by completing a new form, and the form can be changed as often as the employee wishes.

Where to Get W-4 Forms
You can download and print out individual copies of Form W-4 from the IRS website, or you can order paper W-4 forms in quantities from the IRS, using the IRS online order form for employer products.

Form I-9
Form I-9 is completed by employees and is used to verify the employee's eligibility to work in the U.S.

State Withholding Form
Each state which has income tax requires employers to withhold income taxes from employees and submit those tax amounts to the state.

Where to Get State Withholding Forms
Contact your state's Department of Revenue (or similar name) for information on withholding forms and paying withheld amounts to the state.

Where to Get I-9 Forms
You can download and print out individual copies of Form I-9 from the U.S. Customs and Immigration Service (USCIS) website.

Employment Application Form
Every employee should be required to complete an employment application form, even if this person presented a resume or curriculum vitae as part of the interview process. It's a good idea to have a signed employment application with the applicant attesting to the correctness of the statements made on the application.

Where to Get Employment Application Forms
You can get employment application forms from your local office supply store, but you don't know if these forms will be legally acceptable. There are specific items that must be on employment applications and items which should not be on the forms. If you buy a pre-printed form, have your attorney review it before you use it.

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