1. Money

Form W-2 Wage and Tax Statement

How to Complete, How to File, How to Correct, and More

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Form W-2 is the statement you provide employees after the end of each year, with information on their gross pay, Social Security and Medicare pay, federal and state income tax withholding, and tax-related deductions. You must provide this statement to every employee who worked for your company the previous year, by the end of January the following year.

1. What is a W-2 Form?

Form W-2 is the annual statement employers send to employees, providing information for tax filing purposes: gross wages, Social Security wages, federal income tax withholding, state income tax withholding, and benefits that affect taxes.

2. What Do I Need to Know About the 2011 W-2? What is Different?

The 2011 W-2 has been changed to include a line item in which employers can provide the value of employer-provided employee benefits. It also reflects reductions in the Social Security tax rate.

3. Do I Use Form W-2 or Form 1099-MISC?

Form W-2 is used to provide tax information to employees, while Form 1099-MISC is used to provide tax information to independent contractors. If you are not sure whether a worker is an employee or an independent contractor, you can read more about this subject in the article: "Employee? Or Independent Contractor?"

4. Where Can I Get W-2 Forms?

You can get W-2 forms from your local office supply store, from your CPA, or online from the IRS. You can also get W-2 forms from your tax program (some programs). 

Where you CANNOT get W-2 forms

You can't download and print out W-2 forms from the IRS website or elsewhere on the Internet.  Copy A is a specific color of red ink and only originals can be submitted. 

6. How Do I Submit W-2 Forms to the Social Security Administration?

You provided employees with copies of their W-2 forms by the end of January.  Now, you must file these W-2 forms, along with a W-3 summary transmittal form.  The W-2s and W-3 must be filed with the Social Security Administration (SSA) by the end of February. 

7. How Can I Submit W-2 Forms Online?

You can submit W-2 forms and the W-3 summary transmittal form to the Social Security Administration (SSA) electronically.  First you must sign up for the SSA's Business Services Online service.

8. What are Common Mistakes Made in Completeing Form W-2

Here's a listing of common errors that are made on Form W-2. Before you give Form W-2 to employees, and especially before you submit W-2 forms to the Social Security Administration, take a few minutes to make sure everything is perfect.

9. What are Common Mistakes Made in Completeing Form W-2

Here's a listing of common errors that are made on Form W-2. Before you give Form W-2 to employees, and especially before you submit W-2 forms to the Social Security Administration, take a few minutes to make sure everything is perfect.

10. How Can I Correct a W-2 Form?

W-2 forms must be submitted to employees by the end of January and to the Social Security Administration (SSA) by the end of February.  One reason for the delay is to give time for finding errors.  It's a lot easier to fix an error on a W-2 if it hasn't already been submitted to the SSA.  But if you already sent the W-2 off to Social Security, you can still fix the error by submitting a W-2c form.

11. What If I Don't File My W-2 on Time? What If the W-2 is Late?

W-2 Forms must be (1) provided to employees by the end of January, for the previous calendar year and (2) submitted to the Social Security Administration (SSA) before the end of February, along with a transmittal form W-3, by the end of February.  Failure to provide and submit these forms by the due dates can result in penalties and fines.  Find out more in this article.

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