A Form I-9 (PDF) or Employment Eligibility Verification Form, is used to provide documentation that a newly hired employee is authorized to work in the U.S. All new hires must fill out this form and provide appropriate documentation of (1) identity and (2) employment eligibility.
The newest version of the I-9 Form, with expiration date 3/31/2016, must be used by employers, beginning May 7, 2013.
The new employee attests that he/she is legally eligible to work in the U.S. and that the documents acceptable to verify employment eligibility re valid. You must examine the documents and attest to your belief that they are valid. The person must provide either (1)a document establishing both identity and eligibility, like a passport or permanent resident ("green") card, or (2) one document establishing identity (a driver's license, for example) and another establishing employment eligibility (a Social Security card). All of the information is explained in the I-9 document.
Why Employers Must Verify Worker Eligibility
The I-9 Form must be completed at the time each employee is hired, and all citizens and non-citizens working in the U.S. must complete the form.
Using E-Verify to Document Worker EligibilityIn addition to the I-9 Form, you can apply for the USCIS E-Verify system, which allows you to provide I-9 information, access federal databases, and get a determination of eligibility online.
The I-9 Form contains this anti-discrimination notice:
It is illegal to discriminate against work-authorized individuals. Employers CANNOT specify which document(s) they will accept from an employee. The refusal to hire an individual because the documents have a future expiration date may also constitute illegal discrimination.
More about Form I-9 and verifying employee eligibility.
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