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Preparing W-2 Forms - Basic Employer and Employee Information


Doing accounts
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How to Complete and File Form W-2 for Employee Wages and Withholding

Form W-2 includes information on employee wages paid the previous calendar year and withholding from those wages, as well as other information on qualified benefit plans, tip income, and other deductions from wages.

Gathering Information
The information for this form comes from your payroll register, which shows year-to-date totals for each employee for wages and withholding, along with deductions for medical plans, health savings accounts, and other items.

Employer Information
For each W-2, you will need to include information about your business:

Employee Information
For each employee, you will need up-to-date information:


Control Number
You may want to add an internal control number on each W-2, if you are paying many employees. You can generate the number yourself, or your payroll preparation software may generate this number.

Next, information on employee wages, withholding, and benefits

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