If your business is organized as a limited liability company (LLC) and it is doing business in more than one state, you must register your LLC in all states where you are doing business. Here are the steps to registering your LLC in another state or states.
Time Required: One half hour per state
- First, register your LLC (limited liability company) in the primary state where you are doing business. If you already have an LLC, you are set for that state. You will need the information from the Articles of Organization and you will need a copy of the official LLC document from the state.
- Next, determine if you are "doing business" in another state and are thus required to register as a foreign LLC in that state. The term "doing business" may differ by state, but usually it includes these activities:
- Having a bank account in the state
- Selling in the state through a distributor, an agent, or a manufacturer's representative
- Maintaining an office, manufacturing or distribution facility, or retail store in the state[/br]
- Owning real property or personal property in the state
- transacting business or holding meetings in the state.
- Go to the website of the Secretary of State for that state, and search for the information on that state's requirements for the information that must be included in the registration document. (It might be called a "Certificate of Authority" or an "Application for Authorization.")
- From the Secretary of State website, you will also need the following:
- The registration fee for foreign LLC registration in that state
- The address for sending the registration.
- Fill out the Certificate of Authority or Application for Authorization, or whatever this document is called in that state. Depending on the state, you will need to include:
- The name of the LLC and the name you are doing business as in that state, if they are different.
- The state where the LLC is originally registered, the date of formation, and the duration (perpetual or for a defined time period.).
- The street address of the original LLC
- The street address (not a PO Box) of the LLC in the state where you are doing the foreign LLC registration.
- You may also need to comply with that state's requirements for naming your LLC, including the words "LLC" or "limited company" in the name, if you have not done so already.
- Some states require you to include a copy of the original documents showing that the LLC has been registered in its "home" state, and/or a copy of the official document registering the LLC.
- When you have checked your application for accuracy, send it to the Secretary of State, along with a check (from your business account) for the registration fee.
- As far as I can tell, selling online to people in a state does not require you to have a foreign LLC in that state. I'm still checking on this one, so don't rely on this information.
- If you have not yet named your LLC, include the designation "LLC" or "Limited Company" in the name, even if your state does not require it. That way, you are all set if you need to register as a foreign LLC in a state that requires that the "llc" designation be used.
- Many states require an annual or biennial registration report of LLC's in that state. Be prepared to provide a report of your LLC in every state where you are registered, every other year; most states allow you to file online. Failure to file this report can result in the state declaring your LLC "out of business" in that state.
What You Need:
- A copy of the Articles of Organization from original LLC registration
- A copy of the LLC registration document from your original state
- A copy of the official document recognizing your LLC in your original state.
A Disclaimer: The purpose of this article and all articles on this site is to provide general information. This author is not providing tax or legal advice. Every state is different, laws are constantly changing, and every business situation is unique. Never undertake legal or tax matters without the advice and counsel of your tax and legal advisors.