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Jean   Murray

Trade Name vs. Registered Name vs. Fictitious Name - What is the Difference?

By July 23, 2011

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Another in my series this week on "What's the Difference?" This discussion relates to the difference between a trade name, a registered name and a fictitious name for a business:

Business Registered (Legal) Name
Every business must have a legal name, which is registered through the state and also through the process of obtaining a Tax ID Number. Registering a business name with your state may involve simply filing a name registration request or filing an application as a corporation or limited liability company or other business type (the name registration is included in the application). Your registered business name is the one used for taxes and legal matters.
For example, Dave Holtan forms an LLC to sell books on the Internet. The name of the LLC is Holtan Enterprises and that is the name he uses on the EIN application and the Articles of Organization.

Trade Name
A trade name is the name the business uses for advertising and trade purpose. It is the name the general public sees, on signs, on the website, on advertisements. The business trade name may be different from the registered name. Holtan Enterprises, for example, uses "Dave's Books" as its trade name.

Filing a Fictitious Name (D/B/A) Application
If you are using a different trade name from the registered name of the business, the public has a right to know who is actually running the company. So you must file a fictitious name statement (sometimes called a d/b/a statement, for "doing business as") with your county. This statement is posted in the newspaper and becomes public record, letting everyone know that your trade name is connected to another legal name for the business. Sometimes on legal documents the two names are connected; for example, "Holtan Enterprises, d/b/a Dave's Books. Dave's Books is the trade name, and it has filed a fictitious name statement connecting that name with Holtan Enterpries. Any questions yet?

So what is a Trademark?
As I discussed yesterday, a trademark is a way to assert your ownership of a business name, along with a logo and maybe a catchphrase, as a unit, or as a "brand," letting others know that you have the sole right to that name. Even if you don't officially register your trademark, you may still want to use the "TM" or "SM" designation as a form of public notice of your ownership. If Dave had an artist create a logo using "Dave's Books" and a graphic, he could trademark that logo to keep others from using it.

January 18, 2010 at 4:49 am
(1) Werbegeschenke says:

In my experience it’s always best to go for a business registered name! Great posts, love reading them!

March 25, 2010 at 1:08 pm
(2) Anthony Gladney says:

Thank you very much.
The information you provided helped me alot.

May 8, 2012 at 1:53 am
(3) tebogo says:

Do I need to register a trade name of the comany?

June 28, 2012 at 10:19 pm
(4) Andrei Mincov says:

The confusion in the law between trademarks and tradenames in Canada is rather familiar and often pricey. In my article, I simplify the difference between the two. You can read all about it here: http://mincovlaw.com/blog-post/trademarks_vs_trade_names

November 16, 2013 at 12:57 am
(5) James says:

If your selling goods online nationally through a website, and you register your brand name as a trademark, are you still required to register a fictitious name with the county? Or would the trademark satisfy the same requirement?

November 17, 2013 at 9:55 am
(6) biztaxlaw says:

Your trademark is a federal (national) application which registers a business logo/trademark, not the business itself. The fact that a DBA/fictitoius name registration is sometimes called a “trade name” is confusing, but it’s entirely different from a trademark. You still must file a <a href=”http://biztaxlaw.about.com/od/businessstartupsteps/a/dbafiling.htm”>fictitious name (DBA) </a>application with your county, for your business.

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